MI Workload Database update - May 2021 

In March 2020, a proposal was brought to Departmental Faculty Meeting, outlining the changes to be made to the workload database and the benefits which this would bring to both faculty members and departmental decision making. Over the last year, with a minor hiatus to complete REF/Athena SWAN, work has been completed to ensure that the data in the database is as current as possible, and changes have been made to the database to enable visibility and transparency of data at an individual and peer-group level.  Individual workload records are now available via a new button on each member of faculty's web homepage (users will need to be logged in to the website to view this). 

The format of reports have not changed significantly, however some additional data is now included, plus the report includes time factors for Teaching, Examining and Supervision, together with time factors for administrative functions, including Department Offices, Committee Memberships, Admissions and Recruitment. The combined time factors are also depicted in graph form to show your workload in each of teaching and administrative duties, alongside an average of your peer-group (APTFs, for example).  This blank workload template illustrates the associated activities and time factors: PDF icon Blank workload report for key[13917].pdf

Please note that, in accordance with principals agreed at Departmental Committee, the time factors have been determined using a broad-brush approach following detailed consultation with staff, and you can review the considerations/calculations behind these data in the attached document.  PDF icon Workload key.pdf

The database will be piloted in this format throughout the next academic year, 2021/22. We appreciate that we may not have got all the factors right from the start, and we plan to refine and review as part of the pilot.  Further elements need to be considered during the pilot including, for example, Research Group office holders' responsibilities (except for DPhil Admissions lead and OMMS Admissions which have been factored in already). 

Feedback and contact

We are very keen to receive feedback during this pilot stage.  Please get in touch if you have any feedback about any aspect of the workload database/your individual report to

We will be arranging a feedback review meeting in Hilary Term 2022, and a full review of the database will take place after the feedback review.  If you would like to take part, please get in touch via the email address above.  


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