Research Committee

The following outlines the schemes and rules under which funding may be sought from Research Committee.

Research-incentive scheme

The research-incentive scheme rewards those who are successful in obtaining research grants that carry overheads. The scheme gives the principal investigator of such grants a percentage of the overheads accrued on those grants in the preceding financial year. These funds are allocated in October.

Research-incentive funds can be used for academic expenses (for the PI or members of his research group), such as travel, books, furniture, computing, etc. Funds remain available to PIs until one year after the end of the grant from which the overheads were generated. Monies remaining after that date revert to the Mathematical Institute.

Details on the scheme may be found here. Any queries relating to the scheme should be directed to the Research Grants Manager.

Expenses claims should be marked "research-incentive scheme", signed by the faculty member and returned to the Finance Officer in hardcopy. Details of the University's expense procedures can be found here.

Travel expenses

Faculty members are permitted to spend up to £650 per financial year (08-01/07-31) and emeriti up to £350 per financial year on research-related travel costs. Funds may not be carried over from one financial year to the next, and may only be spent on the faculty member. Visa costs may not be charged to the department.

The fund is open to all current permanent faculty employed by the department, but college appointees can request specific permission from the committee chair. Emeritus faculty are encouraged to request funds for travel from scheme 5 of the Platform grant fund.

Expenses claims should be marked "faculty travel", signed by the faculty member and returned to the Finance Officer in hardcopy. Details of the University's expense procedures can be found here.

Seminar expenses

Seminar organisers should take maximum advantage of external sources of funding, in particular the LMS small grant scheme. The costs of visits should be split between the seminar budgets and research grants where appropriate, and any excess should be covered from the visitors' fund (with permission from the committee chair). 

Meals can be charged for the seminar speaker and at most two other University hosts, up to a maximum of £80 per seminar. No lunch or wine should be charged for all seminar participants. If uncertain of allowable expenses, please contact the Finance Officer.

Accommodation for no more than three nights can be charged. College accommodation must be used except where unavailable or inappropriate; otherwise the Cotswold Lodge Hotel should be used for a maximum of two nights at Mathematical Institute rates (£75 single, £105 double, rates apply Sun-Fri and must be requested at the time of the booking).

Expenses claims for seminars should be signed by the claimant ("Claimant signature"), confirming that the costs have been incurred for the purposes of giving a seminar; and by the seminar organiser ("Supervisor check"), confirming that the seminar took place and that the claim is reasonable and as agreed with the speaker. Claims should be marked with the name of the seminar series, eg "relativity seminar" and submitted to the Finance Officer in hardcopy. Faculty should ensure that visitors are aware of the university's expenses procedures, and should check and submit claim forms personally. Details of the University's expense procedures can be found here.

Visitors

Funds for longer-term visits to the Mathematical Institute are available at the discretion of the committee chair. Funds for those making research visits of more than one month should first be requested via an application to scheme 3 of the Platform grant fund.

Expenses claims should be marked "visitors' fund", signed by the faculty member, and submitted to the Finance Officer in hardcopy. Faculty should ensure that visitors are aware of the university's expenses procedures, and should check and submit claim forms personally. Details of the University's expense procedures can be found here.

Platform grant fund

Funding is available under several headings, and focuses on aspects of research support for which flexible funding is not readily available from elsewhere. Details can be found here.