Academic Visitors and Affiliates to the Mathematical Institute

Whilst lockdowns have eased and vaccine rollouts are progressing well as of November 2021, due to a backlog of pressure on space, at this point in time, we do not expect to be able to accept visits in general until the beginning of 2022. Furthermore we expect to have increased space pressure in early 2022 and so where possible visits should be delayed until later in the year.

Please note the change in government guidance from 30th November that requires all travellers entering the UK to take a PCR test with a government approved supplier within 2 days of arrival and to isolate whilst awaiting the results. Furthermore note if a person is identified as a contact of a someone who tests positive for the omicron variant then the contact must isolate for 10 days regardless of their vaccination status!

 

Academics inviting visitors to the Mathematical Institute are required to complete the  Online application form in advance. The form must be completed for all prospective visitors who will be carrying out some form of activity (either in a paid or unpaid capacity).  Within the form you can indicate if your visitor needs a formal invitation letter - in which case it will be provided only once the application has been approved.

We aim to provide an excellent, welcoming service and upon successful application (depending upon length of stay), your visitor may receive access to the Andrew Wiles Building, desk space or hot-desk subject to availability, access to the Whitehead Library, access to departmental IT facilities.

Academics must also complete the application form to sponsor affiliates for whom the Mathematical Institute will be their primary department - e.g. college JRFs and externally contracted research fellows (e.g. Newton International Fellow, SNSF Fellow).

 

The application form must be completed by the academic host (sponsor - a member of academic staff of the department).  Where there is local administrative support, your research group assistant may submit the form on your behalf. The submitted form triggers an approval request to the relevant research group head.

 

A visitor is generally considered to be someone who comes from another academic institution, for a single specific visit to Oxford, typically lasting from one week to one year, during which time they are based and work in the department and are provided with departmental and university facilities.

Outside of formal visits there will of course be many academic collaboration with those based at other institutions. In most cases a collaboration requires no special access or facilities for the involved parties at the other institution. Such collaborators simply interact electronically and might attend the other institution for meetings and interactions from time to time. In some cases, however, you may wish to request additional facilities to be granted to a collaborator.

Single day visitors, e.g. seminar speakers, typically require no facilities from the department. If your invited speaker does require departmental facilities (e.g. visitor card for building/room access or desk space), they will need to be recorded as a visitor. This will mean minimal administration, but does require Part A of the visitor form to be completed as a record and to enable the department to provide facilities not normally afforded to a visitor of one day.

 

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