Mathematical Institute Room Booking

Booking Policy Summary, Feb 2018


Aims

The Andrew Wiles Building is an iconic building in Oxford, home to Oxford Mathematics and the research and teaching activity of the Department.  In addition, the Department wishes to make best use of the potential of the Building for reaching out to a variety of external audiences, and for generating revenue which is vital in underpinning the Department’s academic endeavour.  The Department will continue to make best use of the Andrew Wiles Building in this way, whilst managing this alongside its own academic demands on the building and obligations to the wider University. 

Outline of Process

Weeks 0-9           - All rooms are prioritised for departmental events such as lectures, seminars, and classes.

 

Outside weeks 0-9                   

L5 + C5*                                         - Kept available for department-only use.

(*or nearest equivalents, Mon-Fri outside term-time, where still available after the annual summer exercise)

L3 + 3 classrooms + N4.01*          - Kept available for department-only use from mid June-mid July and throughout September – until the preceding 1 December.

(*or nearest equivalents, Mon-Fri outside term-time, where still available after the annual summer exercise)

 

Each summer department members are invited to make further reservations for outreach and other events for the academic year 3 years hence.

How to make a booking

Any Department Member may request a booking at any time by emailing room-bookings@maths.ox.ac.uk or by visiting the online room booking calendar.   Any such requests will be dealt with according to the protocols outlined in the full room booking policy.  This flow chart may help to give an overview of the process: 
PDF icon flow chart.pdf

If you wish to hold an event such as a conference and there do not appear to be sufficient rooms free in the online calendar please contact the Events Team events@maths.ox.ac.uk.  There is often some flexibility in bookings/reservations in the calendar, and the Events Team will explore further, discussing with those who have made the bookings/reservations.  If there are still difficulties the Events Team can also provide support in finding alternative venues.

Full Policy

See the full room booking policy in the policies section of the site.