Teaching & Meeting Rooms & Communal Spaces

Please remember that the office space has in general been declared as VAT exempt and hence teaching may not occur in offices. Tutorials should generally be held in colleges where suitable space is provided. University classes are generally to be held in the mezzanine teaching space. If there are issues where this is problematic please seek further advice from the Director of IT & Physical Resources.

For health and safety reasons it is important that people consider the size of any meeting, class, seminar or lecture room and book the most appropriate room. Room capacities must not be exceeded.

The rooms are all in the online room booking system. There is also specific information about rooms and facilities for conferences and events.

Available rooms, their capacities and facilities

Teaching spaces

All the teaching spaces are located on the mezzanine floor. The teaching spaces are:

• L1 - 363 seat lecture theatre (phone 615195)
• L2 - 216 seat lecture theatre (phone 615197)
• L3 - 114 seat lecture theatre (phone 615196)
• L4 - 56 seat lecture/seminar room (phone 615228)
• L5 - 56 seat lecture/seminar room (phone 615227)
• L6 - 38 seat lecture/seminar room (phone 615226)
• C1 - C6 - 20 seat class/seminar rooms (phones 615220, 615221, 615222, 615223, 615224, 615225)

The 5 largest spaces have 3 sets of roller white boards whilst the smaller spaces have 2 sets of roller white boards.

The lecture spaces all have a dual projection AV system. The class rooms have single projection AV systems. Each AV system has fixed PCs and a laptop connection. The projectors are running a fixed configuration projecting at full HD, 1920x1080, resolution. You can connect a personal laptop/device via either HDMI or VGA (but only one or the other at any one time as they are effectively the same source).

The AV setup across these 12 rooms is designed to be familiar and as consistent as practical across the spaces for ease of use without significant demonstration or instruction. In general as you approach the lectern the touchscreen will detect presence and light up. The initial screen offers 3 options. The main option in the middle starts the AV system causing one screen and one projector to come on. You are then presented with a set of icons along the top that allow you to select which source is displayed. If you wish to prepare one of the PC sources before turning on the projector then you can use the Linux or Windows icon on the startup screen first to access just the local PCs on the local monitor. You can also enable the second screen after startup and then change the source that is displayed on that screen or leave it as simple dual projection. After use please use the touch screen to turn the system back off which will turn off the projectors and retract the screens.

If you need further help with the system then for events contact @email and otherwise contact @email.

There is a general policy of no food or drink in the teaching rooms.

Video conferencing room (TCC)

There is also a 30 seat access grid video conferencing room (phone 615198) at the mezzanine level for use by the TCC and other purposes. Please contact @email if you would like to know more about this facility.

Note in general this room has custom AV and no normal whiteboards so is not well suited to other uses. Do not try to use the smartboards or projection screen as a normal whiteboard as this may damage those items and the pen will not clean off easily.

Absolutely no food or drink in the video conferencing room!

Meeting rooms

The meeting rooms are all on the above ground floors and may not be used for teaching in general.

Refreshments for meetings may be consumed in meeting rooms but they should not be used for consuming meals in in general.

The meeting rooms (note some have been named too) are:

• S0.22 - 8 seat rooms on the ground floor in the south wing (phone 273575)
• S0.29 - 8 seat rooms on the ground floor in the south wing (phone 270515) - Teams Room Name: mmtrs029 (or @email)
• S1.37 - 16 seat room on the 1st floor in the south wing (phone 615111) - Teams Room Name: mmtrs137 (or @email)
• S2.37 - 16 seat room on the 2nd floor in the south wing (phone 615216) - Fox Tayler Room - Teams Room Name: mmtrs237 (or @email)
• N3.12 - 22 seat room on the 3rd floor in the north wing (phone 615215) -  Quillen Room - Teams Room Name: mmtrn312 (or @email)
• N4.01 - 26 seat room on the 4th floor in the north wing (phone 615151) - Board Room - Teams Room Name: mmtrn401 (or @email)

The rooms which have a Teams Room Name above have been upgraded to use the Microsoft Teams Rooms feature. To use that you need to invite the "Teams Room Name" (you may need to use the long form the first time you do this) above to the meeting in advance and you will then be able to start your meeting by selecting it on the touchscreen on the room meeting table. If you have not added the room in advance you can either start a new meeting straight from the touchscreen and invite all your participants, or if you want to add the room to an already scheduled meeting you will need another device (eg a mobile phone, tablet or laptop) to either join the meeting and add the room with its Teams Room Name listed above or join a nearby meeting room.

The meeting rooms all have a large LCD screen for AV use. All meetings rooms have a white board.

The AV across the meeting rooms is also designed to be familiar and as consistent as practical across the spaces for ease of use without significant demonstration or instruction. There is a control panel near the screen. To use the system first press on and wait for the LCD screen to come on. Then choose the relevant source (VGA or HDMI). Now connect your device to the relevant port/cable on the meeting table and toggle the device output if required. When finished please remember to use the off button to turn the screen back off and leave the system in a consistent state.

If you need further help with the meeting room AV systems then for events contact @email and otherwise contact @email.

Other spaces

As well as the main bookable teaching and meeting spaces there are several other spaces in the building that could be used infrequently for events:

• Common Room (approx 100 seats)
• North Roof Terrace (4th floor) (12 seats)
• South Roof Terrace (3rd floor) (20 seats)
• Mezzanine north, central and south circulation spaces (overall 164 cafe seats with square tables plus further circulation/standing space for use with up to 180 additional seats with rectangular tables and 20 tall square poseur tables; often used as standing space for events, capacity across entire mezzanine 600)

Event Summary / Checklist for FM

If you are organising an event that is out-of-hours or requires some support from the Facilities Management team, then they require a completed event checklist (template available below) to be submitted to them in order that they can manage those arrangements.

The Events team manage an overarching view of all FM overtime bookings made by the department. Please consult with them as needed in advance of submitting an event checklist. Please be aware a failure to secure suitable overtime cover would result in an out-of-hours event having to be cancelled (i.e. we cannot breach university and legal compliance requirements for building and safety management).

Note an indicative cost of FM overtime cover is £40 per hour per FM person. For detailed costs (which will depend on the number of staff needed, whether there is overlap with other activities allowing for cost sharing, particular staff used etc) please consult with Events.