Teaching & Meeting Rooms & Communal Spaces

Lectures, classes, reading groups etc should be held in the mezzanine teaching spaces. Tutorials should generally be held in colleges. It is permissible to conduct online interviews, including for admissions, and to present online teaching from office space. If there are issues where this guidance is problematic please seek further advice from the Director of IT & Physical Resources.

For health and safety reasons it is important that people consider the size of any meeting, class, seminar or lecture room and book the most appropriate room. Room capacities must not be exceeded.

The rooms can all be booked via the online room booking system. There is also specific information about rooms and facilities for conferences and events.

Available rooms, their capacities and facilities

Teaching spaces

All the teaching spaces are located on the mezzanine floor. They are:

The lecture theatres/rooms (L1-L6) each have 3 sets of roller white boards and dual projection AV systems (two screens), while the class rooms (C1-C6) have 2 sets of roller white boards and single projection AV systems (one screen). See AV Systems in Mezzanine Teaching Spaces for more details.

There is a general policy of no food or drink in the teaching rooms.

Video conferencing room (VC1)

There is also a 28 seat teaching room (phone 615198) at the mezzanine level for use by the Taught Course Centre (TCC) and other purposes.

The whiteboards in this room are 2 standard fixed whiteboards, rather than roller boards. The AV in this room is similar to other teaching spaces, but with some elements optimised for online teaching via Microsoft Teams. The room has a tracking camera, rather than a camera per whiteboard as in neighbouring rooms; it also has a Microsoft Teams Room system, as used in the meeting rooms, which in turn means the touchscreen controls are slightly different. See AV Systems in the Video Conferencing Room for more details.

Meeting rooms

The meeting rooms may not be used for teaching in general.

Refreshments for meetings may be consumed in meeting rooms, but they should not be used for consuming meals in in general.

The meeting rooms are:

The meeting rooms all have a large LCD screen for AV use, with a Microsoft Teams Room (MTR) system, and a whiteboard. See AV Systems in Meeting Rooms for more details.

Other spaces

As well as the main bookable teaching and meeting spaces there are several other spaces in the building that could be used infrequently for events:

• Common Room (approx 100 seats)
• North Roof Terrace (4th floor) (12 seats)
• South Roof Terrace (3rd floor) (20 seats)
• Mezzanine north, central and south circulation spaces (overall 164 cafe seats with square tables plus further circulation/standing space for use with up to 180 additional seats with rectangular tables and 20 tall square poseur tables; often used as standing space for events, capacity across entire mezzanine 600)

Event Summary / Checklist for FM

If you are organising an event that is out-of-hours or requires some support from the Facilities Management team, then they require a completed event checklist (template available below) to be submitted to them in order that they can manage those arrangements.

The Events team manage an overarching view of all FM overtime bookings made by the department. Please consult with them as needed in advance of submitting an event checklist. Please be aware a failure to secure suitable overtime cover would result in an out-of-hours event having to be cancelled (i.e. we cannot breach university and legal compliance requirements for building and safety management).

Note an indicative cost of FM overtime cover is £40 per hour per FM person. For detailed costs (which will depend on the number of staff needed, whether there is overlap with other activities allowing for cost sharing, particular staff used etc) please consult with Events.