We are seeking to appoint an experienced Deputy Head of Academic Administration to deliver a varied, complex and stimulating workstream, on a permanent, full-time basis. Although this post is based at the Mathematical Institute, the department may consider applications to work remotely for part of your weekly working hours.
The Mathematical Institute has a large cohort of around 450 postgraduate students, split across 3 research degree programmes and 6 MSc programmes, each one unique with places in high demand. As Deputy Head of Academic Administration, you will support these programmes at a senior level, providing expert advice and guidance to students and departmental colleagues at all levels on various matters related to postgraduate studies.
You will also often be the first port of call for our postgraduate students, building a rapport and providing supportive advice and guidance as required. You will undertake complex student casework; service various academic committees within the department; manage projects; and contribute to the MPLS Division and wider University through membership of committees and working groups.
You will play a key leadership role in the Academic Administration team, line managing five colleagues and overseeing their professional development, and advising three CDT Administrators. You will work closely with the Director of Graduate Studies (Research), the Director of Graduate Studies (Taught), the MSc Course Directors and the Head of Academic Administration, who you will deputise for when required.
About you
We are looking for candidates who are able to provide strategic and operational advice to a number of academic and professional services colleagues, and can demonstrate a significant breadth and depth of knowledge to ably advise students. You will have an honours degree or equivalent experience and evidence of strong intellectual capacity and analytical skills, be able to communicate effectively both orally and in writing, and demonstrate an ability to gain the confidence of a wide range of people. You will also have experience of staff management involving a diverse workforce, experience of committee servicing at a senior level, and be able to manage and prioritise a complex portfolio of work to meet deadlines.
We proudly hold a departmental Athena SWAN Silver Award and an institutional Race Equality Charter Bronze Award, which guide our progress towards advancing racial and gender equality. As part of our strategic aim to improve staff equality and diversity, we would particularly welcome applications from BAME candidates, who are currently under-represented in positions of this type within the department.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs
Application Process
If you would like to discuss the role and the department in more detail, please contact Charlotte Turner-Smith, Head of Academic Administration, via email: @email. Informal enquiries regarding the application process should be directed to the Recruitment Coordinator (email: @email), quoting vacancy reference 162530.
Applicants should read the job description document before writing their application. You will be required to upload a supporting statement, setting out how you meet the selection criteria, a curriculum vitae and the names and contact details of two referees as part of your online application.
Applications for this vacancy are to be made online. To apply for this post and for further details, including the job description and selection criteria, please click on the link below:
https://my.corehr.com/pls/uoxrecruit/erq_jobspec_details_form.jobspec?p_id=162530
Only applications received before 12:00 noon UK time on Monday 16 January 2023 can be considered.
Interviews are anticipated to be held on week commencing Monday 30th January 2023.