Key Travel: online booking
Wherever possible you should book airline, train tickets and hotel accommodation with Key Travel, the University's preferred supplier. Key Travel will invoice the Department directly which eliminates the need for submitting expenses through eExpenses. They also have access to specialist academic fares, which are not available via their public websites. These are typically more flexible air tickets with extra baggage included.
The Department’s preferred method of booking is through the Key Travel online booking service.
The Key Travel online booking service allows travelers to search and select their own options for flights, hotels, rail and Eurostar. Travelers place their preferred option in the "basket" and share the provisional booking with members of the Finance Team by selecting their emails from a drop-down list within the Key Travel website. Please remember to select all @email, @email & @email in the Purchasing Team to send the provisional booking.
Upon receiving the provisional booking, the Purchasing Team will raise a Purchase Order and complete the process online. The booking is then confirmed and travel documents are emailed to the traveler.
If you would like access to the Key Travel online booking service please email @email with your supervisors authorization/ budget holders approval and details of where the costs will be charged to. You will be informed when your access is ready together with log-in details.
Please note that provisional bookings will be valid for only a short period of time, usually 24 hours so please ensure that you shop for your travel during standard working hours. This will enable the Purchasing team to process the request and raise a Purchase Order before the booking expires.
Related resources
Travel insurance for University staff and students