About the role
We have an exciting opportunity for a motivated and extremely well-organised individual to join the world-leading Mathematical Institute on a permanent, full-time basis as Graduate Studies Officer.
This is a key senior administrative role within Academic Administration, reporting to the Deputy Head of Academic Administration and working closely with the Directors of Graduate Studies (Taught and Research) and the MSc Course Directors. You will oversee the operational management of the postgraduate administration team, providing expert level support for all postgraduate programmes in line with departmental and University policy.
Keeping up to date with current developments in the HE sector, the Graduate Studies Officer will assist the Deputy Head of Academic Administration in providing a high quality service to both staff and students. You will assist with identifying trends, researching good practice, and identifying service shortfalls. You will anticipate service requirements and deliver innovative solutions to optimise service quality and efficacy, thereby improving staff and student satisfaction.
You will take responsibility for a range of academic administrative activities by ensuring that course administration is handled efficiently, designed with the student in mind, and communicated well. You will be responsible for four permanent members of the team, and any temporary staff, providing guidance and support, distributing workload, and setting objectives accordingly. You will ensure that the team remains well-functioning, resilient and committed to continuous improvement.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs
About you
We are looking for candidates with previous experience in, and a good understanding of, general administrative practices and procedures, ideally gained in a Higher Education context. You will have excellent organisational and written and verbal communication skills, and good IT skills. You must be able to liaise with a wide range of people including academic faculty, professional services colleagues and students, and prioritise a varied and busy workload to meet deadlines
We proudly hold a Race Equality Charter Bronze Award and a departmental Athena SWAN Silver Award, which guide our progress towards advancing racial and gender equality. As part of our commitment to openness, inclusivity and transparency, we would particularly welcome applications from black and minority ethnic candidates, who are currently under-represented in positions of this type at Oxford.
Application Process
Applicants should read the job description document before writing their application. You will be required to upload a supporting statement, setting out how you meet the selection criteria, a curriculum vitae and the names and contact details of two referees as part of your online application.
Applications for this vacancy are to be made online. To apply for this post and for further details, including the job description and selection criteria, please click on the link below:
https://my.corehr.com/pls/uoxrecruit/erq_jobspec_details_form.jobspec?p_id=179222
Only applications received before 12:00 noon UK time on Tuesday, 6th May can be considered.
The department proudly holds an Athena SWAN Silver Award, reflecting our commitment to equality and valuing diversity.