Mathematical Institute Room Booking

Booking Policy Summary


The Andrew Wiles Building is an iconic building in Oxford, home to Oxford Mathematics and the research and teaching activity of the Department.  In addition, the Department wishes to make best use of the potential of the Building for reaching out to a variety of external audiences, and for generating revenue which is vital in underpinning the Department’s academic endeavour.  The Department will continue to make best use of the Andrew Wiles Building in this way, whilst managing this alongside its own academic demands on the building and obligations to the wider University. 

Bookings must also comply with the university code of practice on meetings and events.

For health and safety reasons it is important that people consider the size of any meeting, class, seminar or lecture room and book the most appropriate room. Room capacities must not be exceeded.

Outline of Process

Weeks 0-9:

  • All rooms are prioritised for departmental events such as lectures, seminars, and classes.

Outside weeks 0-9:

  • L5 + C5* - Kept available for department-only use.
  • L3 + 3 classrooms + N4.01* - Kept available for department-only use from mid June (9th week)-mid July and throughout September – until the preceding 1 December.

(*or nearest equivalents, Mon-Fri outside term-time, where still available after the annual summer exercise)

Each summer department members are invited to make further reservations for outreach and other events for the academic year 3 years hence.

List of University Term Dates

Within the outline constraints above and the further details in the full policy below, the Department’s Events Team work to maximise external impact and revenue from other events, alongside the Department’s obligations to the rest of the University. For department members holding events in the building please see the further policy on Department members organised events room hire policy. In particular note departmental policy is that all department led conferences and events pay the full concessionary room hire cost and not use the funds for other event expenditure at the expense of the room hire contribution.

How to make a booking

Any Department Member may request a booking at any time by emailing @email or by visiting the online room booking calendar. Any such requests will be dealt with according to the protocols outlined in the full room booking policy. This flow chart may help to give an overview of the process:

flow chart.pdf

If you wish to hold an event such as a conference please contact the Events Team @email, as such booking should be run through them and charges paid for room hire as per the Departmental members organised events room hire policy.

Full Policy and Process

See the full room booking policy and process in the policies section of the site.

Please contact us with feedback and comments about this page. Last updated on 27 Oct 2023 12:07.