Info for New Users

Initial Induction Info

The IT Induction document includes some initial/background info for new users, e.g. account closure, privacy info, systems and storage available, green IT, personal machines, getting IT help and basic safety.

IT Help and Notices

IT notices, including various policies and rules can be found at

• https://www.maths.ox.ac.uk/members/it/it-notices-policies

In particular see:

• IT policy - https://www.maths.ox.ac.uk/members/it/it-notices-policies/it-policy
• Information security policy - https://www.maths.ox.ac.uk/members/it/it-notices-policies/information-s…
• University guidance on the use of generative AI systems such as ChatGPT - https://infosec.ox.ac.uk/use-generative-ai-services-such-as-chatgpt-saf…
• Service Policy - https://www.maths.ox.ac.uk/members/it/it-notices-policies/service-policy
• How to get IT Support - https://www.maths.ox.ac.uk/members/it/support

Further information about the system and obtaining help can be found on the web at

• http://www.maths.ox.ac.uk/members/it

and in particular in the frequently asked questions section - http://www.maths.ox.ac.uk/members/it/faqs

Items of particular interest to a new user might be

• Laptop / Wifi connection - https://www.maths.ox.ac.uk/members/it/faqs/connection/personal-device-w…
• Departmental IT account password changer - https://www.maths.ox.ac.uk/change_password
• Departmental out of hours access PIN changer - https://www.maths.ox.ac.uk/change_pin
• Department Zimbra email system - https://zimbra.maths.ox.ac.uk
• Email - https://www.maths.ox.ac.uk/members/it/faqs/communication
• Email forwarding - https://www.maths.ox.ac.uk/members/it/faqs/communication/email-forwardi…
• Setting an alternative/emergency external email address - https://register.it.ox.ac.uk/self/alternative_email
• Email security and phishing advice - https://www.maths.ox.ac.uk/members/it/faqs/communication/phishing
• Email and Teams safety tips https://www.maths.ox.ac.uk/members/it/faqs/communication/email-and-team…
• Sharing & transmitting information securely - https://www.maths.ox.ac.uk/members/it/faqs/security/sharing-and-transmi…
• Enabling MS Teams invites - https://www.maths.ox.ac.uk/members/it/faqs/communication/enable-ms-team…
• Website profile and personal pages - https://www.maths.ox.ac.uk/members/it/faqs/www/personal-web-space
• Desktop green IT power management system - https://www.maths.ox.ac.uk/members/it/it-notices-policies/green-it
• Machines available - https://www.maths.ox.ac.uk/members/it/machines
• Printers available - https://www.maths.ox.ac.uk/members/it/printers
• Scanners available - https://www.maths.ox.ac.uk/members/it/scanners
• Compute facilities - http://www.maths.ox.ac.uk/members/it/machines/compute-terminal-services
• Remote Access to IT Services - http://www.maths.ox.ac.uk/members/it/remote-access
• Broadband connection speed tester - https://speedtest.net/
• Basic UNIX guide - https://www.maths.ox.ac.uk/members/it/faqs/miscellaneous/basic-unix
• Disk quotas and scratch disks - https://www.maths.ox.ac.uk/members/it/faqs/files/quotas
• LaTeX - https://www.maths.ox.ac.uk/members/it/faqs/latex
• Software for personal machines - https://www.maths.ox.ac.uk/members/it/software-personal-machines
• Departmental electronic mailing lists - https://www.maths.ox.ac.uk/members/it/faqs/communication/mailing-lists
• IT purchasing guidance - https://www.maths.ox.ac.uk/members/it/it-notices-policies/it-purchasing…

Email Forwarding

Since you have an account people will assume you check it for email and as such may send important messages to it (e.g. about your computer account or course information). If you do not intend to regularly check you Mathematical Institute computer account for email then you should set it to forward to an address you do check regularly (see https://www.maths.ox.ac.uk/members/it/faqs/communication/email-forwardi…).

Account Expiry and Extension

When your account is created an expiry date is set. At 28, 7 and 1 days prior to this expiry date an email is sent to the account to remind you it is expiring and to provide info on how to ask for an extension if required.