Sending Announcements to Students in Moodle

The "Announcements" forum in each course can be used to send an email to all students who are enrolled in the course in Moodle.

Things to Note

Students may be enrolled by the Academic Admin team, or by the student self-enrolling - but this may not happen until a couple of weeks into the term. In your first lecture, you might want to remind students to check they are enrolled, to ensure they don't miss anything important.

It is also possible to use the relevant mailing list(s) to contact all students in a given year and/or degree course, where that is more appropriate. Please contact the Academic Admin team if in doubt.

From Michaelmas 2024, emails will be sent individually, rather than in a daily digest, to allow for more urgent announcements. (It is possible for individual users to override this setting, but we don't generally expect them to do so.)

Sending an Announcement

Go to the Courses site and make sure you are logged in - click "Log in with SSO" in the top right corner if not.

Navigate to the relevant course - either using the list on the homepage, the search box, or from "My courses". Make sure you select the course for the current year.

Click "Announcements".

Click the "Add discussion topic" button.

Enter the Subject and Message.

For Part B/C courses that have intercollegiate classes, you will also see a "Group" dropdown. Select "All participants" to email everyone enrolled in the course, or a specific class if appropriate.

If the message is urgent, click "Advanced" then tick "Send forum post notifications with no editing-time delay" - otherwise the email notifications will be delayed by 15 minutes.

Click the "Post to forum" button to confirm and send the message.