AV Systems in Meeting Rooms
See Teaching & Meeting Rooms for a list of meeting rooms, capacities and locations. See Room Booking for details of how to book meeting rooms.
Overview
The AV across the meeting rooms is designed to be familiar and as consistent as practical across the spaces for ease of use without significant demonstration or instruction. There is a Microsoft Teams Room (MTR) touchscreen control panel and connections on the meeting table.
Scheduling a call
When you schedule a Teams meeting in advance, invite the "Teams Room Name" below to the meeting. (You may need to use the long form email address the first time you do this.)
| Room | Teams Room Name | Teams Room Email Address |
|---|---|---|
| S0.22 | mmtrs022 | |
| S0.29 | mmtrs029 | |
| S1.37 | mmtrs137 | |
| S2.37 - Fox Tayler Room | mmtrs237 | |
| N3.12 - Quillen Room | mmtrn312 | |
| N4.01 - Board Room | mmtrn401 |
Starting a call
If you have scheduled a meeting and invited the room, you will be able to start your meeting by selecting it on the touchscreen on the room meeting table.
If you have scheduled a meeting but not added the room in advance, you can enter the joining code on the touchscreen. Alternatively, use another device (mobile phone, tablet or laptop) to add the room to the meeting - either select "add a nearby meeting room", or add the room with the Teams Room Name/Email listed above.
If you have not scheduled the meeting in advance, you can start a new meeting straight from the touchscreen and invite all your participants from there.
Connecting a laptop
You can connect a laptop to the AV system using the cables in the centre of the table.
If you have joined a Microsoft Teams meeting from the touch screen, connecting a laptop to the USB-C or HDMI cable will share your screen into the meeting, as well as displaying it on the TV screen.
Alternatively, you can join the meeting from the laptop and share the screen/window into the meeting that way. If you connect the laptop via USB-C, then select "Host meeting" on the touch screen, it should pick up the room camera and audio feeds automatically. If you connect via HDMI, you will also need to connect the USB-A cable to use the room camera and microphones.
Support
If you need further help with the system: