Research Committee funding

The following outlines the schemes and rules under which funding may be sought from Research Committee.

Research-incentive scheme

The research-incentive scheme rewards those successful in obtaining research grants that carry overheads. The scheme gives the principal investigator of such grants a percentage of the overheads accrued on those grants in the preceding financial year. These funds are allocated in October. Funds can be used for academic expenses (for the PI or members of the research group) such as travel, books, computing, furniture, etc. Funds remain available to PIs until two years after the end of the grant from which overheads were generated. Monies remaining after that date revert to the Mathematical Institute. The scheme is administered by the Finance Manager, to whom queries should be directed.

Expenses claimed must adhere to the University's procedures and rules set out in the expenses and benefits guide. Claims should be marked "research-incentive scheme", signed by the faculty member, and submitted to the Finance Officer in hardcopy. Faculty should ensure visitors funded from the research-incentive scheme are made aware of the expenses and benefits guide and the need to adhere to the procedures and rules therein, and should check, sign, and submit claim forms. For further advice on the use of funds, contact the Finance Manager.

Travel expenses

Faculty are permitted to spend up to £1,000 per financial year (08-01/07-31) and emeriti up to £350 per financial year on research-related travel costs. Funds may not be carried over from one financial year to the next, and may only be spent on the faculty member. Visa costs may not be charged to the department.

The fund is open to all academic faculty employed by the department, with part-time employees able to draw a pro-rated amount per financial year. College appointees may request specific permission from the committee chair.

Expenses claimed must adhere to University procedures and rules set out in the expenses and benefits guide. Claims should be marked "faculty travel", signed by the faculty member, and submitted to the Finance Officer in hardcopy. For further advice on the use of funds, contact the Finance Manager.

Seminars, colloquia and other event expenses

Seminar organisers should take maximum advantage of external sources of funding, in particular the LMS small grant scheme. The costs of visits should be split between the seminar budgets and research grants where appropriate, and any excess should be covered from the visitors' fund (with permission from the committee chair). 

Meals can be charged for the seminar speaker and at most two University hosts, up to a maximum of £80 per seminar. No lunch or wine should be charged for all seminar participants. If uncertain of allowable expenses, contact the Finance Officer.

Accommodation for not more than three nights can be charged. College accommodation must be used except where unavailable or inappropriate; otherwise the Cotswold Lodge Hotel should be used for a maximum of two nights at Mathematical Institute rates (£80 single, £110 double, rates apply Sunday-Friday and must be requested at the time of the booking).

There is a limit of £1,000 on the contribution of Committee funds to any single event to support speaker travel, subsistence, honoraria and any post-event reception for attendees. Visa costs may not be charged to the department.

The Committee chair must approve requests for individual events other than colloquia, with the understanding that this is last-resort funding to be granted if support is not available from research grants, research groups' own funds, or otherwise from external sources.

Expenses claims should be signed by the claimant (confirming that the costs have been incurred for the purposes of giving a seminar, colloquia or running an event, and by the faculty organiser ("Supervisor check") confirming that the event took place and that the claim is reasonable and as agreed with the claimant. Claims relating to seminars should be marked with the name of the seminar series. Faculty should ensure visitors are aware of the university's expenses procedures. Details of the University's expense procedures can be found here.

Expenses claimed must adhere to the University's procedures and rules set out in the expenses and benefits guide. Claims should be signed by the claimant ("Claimant signature"), confirming that the costs have been incurred for the purposes of giving a seminar, signed by the seminar organiser ("Supervisor check"), confirming that the seminar took place and that the claim is reasonable and as agreed with the speaker, and submitted to the Finance Officer in hardcopy. Faculty should ensure seminar speakers are made aware of the expenses and benefits guide and the need to adhere to the procedures and rules therein, and should check, sign, and submit claim forms. For further advice on the use of funds, contact the Finance Manager.

Visitors

Funds for long-term visits to the Mathematical Institute are available at the discretion of the committee chair. Faculty with funds to host visitors should ensure the correct procedures are followed and departmental approvals are obtained in advance of any visit.​

Visitors should be invited via the process described on the visitor page.

Expense claims should be marked "visitors' fund", signed by the faculty member, and submitted to the Finance Officer in hardcopy. Faculty should ensure visitors are made aware of the expenses and benefits guide and the need to adhere to the procedures and rules therein, and should check, sign, and submit claim forms. Visa costs may not be charged to the department. For further advice on the use of funds, contact the Finance Manager.

​Mathematics UK-network support

Support is available for the UK-network of mathematicians via the schemes described on the Mathematics UK-network support page.