Research Committee funding

Research-incentive scheme

The research incentive scheme rewards those successful in obtaining research contracts or grants that carry overheads. The scheme permits the principal investigator of such grants to spend a percentage of the overheads earned on those contracts or grants. The scheme is administered by the finance team.

Research-incentive funds may be used for academic expenses (for the principal investigator or members of his research group), such as travel, books, furniture, computing, etc. Funds remain available to PIs until two years after the end of the grant from which the overheads were earned. Monies remaining after that date revert to the department.

Principal investigators: funds are allocated to the principal investigator (or co-principal investigators, where identified and agreed) named on the application or contract, which is taken to mean the scientist-in-charge for the project, or the lead scientific member of the research project and team.

Non-permanent faculty and research fellows with independent funding: research-incentive funds accrued on independent fellowships or on contracts or grants held by non-permanent faculty, are allocated to the faculty member who sponsored the application.

Departing faculty: where a principal investigator leaves the employment of the department but the grant, or a portion thereof, remains, half  the research incentive allocations will be given to the new principal investigator in the department, with the other half reverting to the department.

Research-active emeriti: research-active emeriti may continue to accrue research-incentive funds in retirement. Research-active emeriti who retain full scientific responsibility and leadership of a project of which they are principal investigator, will receive the whole research incentive allocation.

Where a grant was obtained by someone who retires before the grant ends and scientific responsibility for the grant is transferred to a new principal investigator, the research-incentive funds accrued on that grant after the date of retirement of the original principal investigator should split evenly between the research-active emeritus and the new principal investigator on the grant, on the grounds that the new principal investigator will assume full scientific responsibility for, and leadership of, the project. Uneven splits may be negotiated, but should be agreed in writing before the change in principal investigator takes effect. Where a retiring principal investigator on a continuing grant does not remain research-active, half the research-incentive funds from the continuing grant will be allocated to the new principal investigator, and the remainder will revert to the department; funds accrued before the date of retirement revert to the department.

Non-departmental staff: research-incentive funds are disbursed only to salaried members of the department.

Seminars, colloquia and other events expenses

Seminar organisers should take maximum advantage of external sources of funding, in particular the LMS small grant scheme. The costs of visits should be split between the seminar budgets and research grants where appropriate, and any excess should be covered from the visitors' fund, with permission from the committee chair.

Meals may be charged to the department for the seminar speaker and at most two University hosts, up to a maximum of £100 per seminar. In addition, seminar organizers are encouraged to subsidize the seminar meal costs of student attendees of seminars, with each student being asked to contribute £10 towards the cost of the meal. Accommodation for not more than three nights may be charged to the department.

There is a limit of £1,000 on the contribution of Committee funds to any single event to support speaker travel, subsistence, honoraria and any post-event reception for attendees. Visa costs may not be charged to the department.

The Committee chair must approve requests for individual events other than colloquia, with the understanding that this is last-resort funding to be granted if support is not available from research grants, research groups' own funds, or otherwise from external sources.

Travel expenses

Faculty are permitted to spend up to £1,000 per financial year (08-01/07-31) on research-related travel costs. Funds may not be carried over from one financial year to the next. Visa costs may not be charged to the department. Where possible, faculty that benefit from funded research projects are normally expected to charge research-related travel costs to funded projects.

The fund is open to all academic faculty employed by the department, with part-time employees able to draw a pro-rated amount per financial year. College appointees may request permission from the committee chair to spend from this fund.


Funds for long-term visits to the Mathematical Institute are available at the discretion of the committee chair. Faculty with funds to host visitors should ensure the correct procedures are followed and departmental approvals are obtained in advance of any visit.​

Please contact us for feedback and comments about this page. Last updated on 08 Jul 2022 11:35.