Academic Visitors and Affiliates to the Mathematical Institute

Whilst we are accepting visitor applications as normal we expect there to be a constraint on visitor space for September - December as we continue to support students affected by the pandemic.


Academics inviting visitors to the Mathematical Institute are required to complete the  Online application form in advance. The form must be completed for all prospective visitors who will be carrying out some form of activity (either in a paid or unpaid capacity).  Within the form you can indicate if your visitor needs a formal invitation letter - in which case it will be provided only once the application has been approved.


We aim to provide an excellent, welcoming service and upon successful application (depending upon length of stay), your visitor may receive access to the Andrew Wiles Building, desk space or hot-desk subject to availability, access to the Whitehead Library, access to departmental IT facilities.


Academics must also complete the application form to sponsor affiliates for whom the Mathematical Institute will be their primary department - e.g. college JRFs and externally contracted research fellows (e.g. Newton International Fellow, SNSF Fellow).


The application form must be completed by the academic host (sponsor - a member of academic staff of the department).  Where there is local administrative support, your research group assistant may submit the form on your behalf. The submitted form triggers an approval request to the relevant research group head.


A visitor is generally considered to be someone who comes from another academic institution, for a single specific visit to Oxford, typically lasting from one week to one year, during which time they are based and work in the department and are provided with departmental and university facilities.

Outside of formal visits there will of course be many academic collaboration with those based at other institutions. In most cases a collaboration requires no special access or facilities for the involved parties at the other institution. Such collaborators simply interact electronically and might attend the other institution for meetings and interactions from time to time. In some cases, however, you may wish to request additional facilities to be granted to a collaborator.

Single day visitors, e.g. seminar speakers, typically require no facilities from the department. If your invited speaker does require departmental facilities (e.g. visitor card for building/room access or desk space), they will need to be recorded as a visitor. This will mean minimal administration, but does require Part A of the visitor form to be completed as a record and to enable the department to provide facilities not normally afforded to a visitor of one day.


Andrew Wiles Building Lecture theatre 1 students writing maths

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