Scheduling and giving virtual (remote) Seminars and Webinars

If you would like to hold a seminar remotely you will first need to schedule it in MS Teams.

However if that does not offer all the functionality you may need then we are now trialling an alternative video conferencing system called MI Virtual Venues (based on Jitsi Meet). It offers the following features that MS Teams does not offer:

  • Seeing the video of more than 4 people at the same time
  • Have the ability to "raise a hand" in the meeting
  • Have a simple in-browser experience without a requirement to install anything
  • Invite guests via a simple readable room link, for one-off meetings or recurring meetings where you could reuse the same room

MI Virtual Venues is ideally viewed in a recent version of Google Chrome. Please also see the further documentation on MI Virtual Venues.

When seminars are put into the web/ENB system there is a field called "Remote Event Link". Please put your Teams Meeting Link or your MI Virtual Venue URL in that field. This link will become visible to logged in participants on all website listings 30 minutes before the seminar starts and it will be removed 30 minutes after the seminar ends.

Please do not put the virtual meeting links into the abstract of the seminars/events, as that will reveal the seminar link to the public and hence to gatecrashers. Also, please do not put those links onto any public websites. You may have read the news about gatecrashers in video conferencing events at universities recently, so this does happen.

A lot of the Remote Teaching guidance will apply to seminars as well, in particular also how to write and present mathematics. We also have documentation how to annotate PDF, PowerPoint or Keynote slides.

The university also has detailed guidance how to run Webinars in Teams.